Chamber of Commerce Software for Stronger Member Growth
Keep member data, renewals, events, bills, and outreach in one place. WinChilla helps your team see each next step and act on it.
One Place to Manage Members, Events, and Revenue
Bring member records, renewal tasks, email, event sign-up, invoices, payments, and reports into one place. Your team can spend less time moving data between tools.
Built for Chamber Teams That Wear Many Hats
A small team may handle member care, sales, events, sponsors, bills, board reports, and more. WinChilla helps you track the details and the next step.
of an average chamber’s membership must be replaced each year simply to maintain its existing member base.
Source: Western Association of Chamber Executives, 2026 Benchmarking Survey
of membership professionals cited members not perceiving enough value in their membership as a reason for nonrenewal.
Source: Advanced Solutions International (ASI), 2025 Membership Performance Benchmark Report
of membership professionals cited a lack of member engagement.
Source: Advanced Solutions International (ASI), 2025 Membership Performance Benchmark Report
Does this sound familiar?
Member firms live in one sheet. Event guests live in another. Renewal notes sit in email threads. Staff lose time finding the facts, sending reminders, and choosing what to do next.
Don't worry, we can help!
Companies / B2B CRM
Link each member firm to its owners, staff, open deals, tasks, notes, and other records.
Workflows and Automation
Set routine reminders, work tasks, deal-stage updates, and follow-up to run when set events take place.
Conversations
View email, text, calls, chat, and some social messages in one inbox. See the past contact details beside each reply.
Build Stronger Relationships With Every Chamber Member
Good member care starts with clear records. Link each firm to its people, past notes, open work, and next steps.
Member Business Profiles
Keep each member business connected to its key contacts, history, tasks, renewal activity, and open opportunities.
Link each owner, manager, or staff member to the right firm
Store member tier, trade, area, and other facts in set or custom fields
Keep notes, tasks, open deals, and linked records in one view
Contacts Management
Keep each member contact and past action in one place that is easy to search.
Mark the main, billing, event, or board contact for each firm
Add notes, files, tags, custom fields, and past actions to each person
Import lists by CSV, make bulk edits, and build smart lists for follow-up
Chamber-Specific Records
Track memberships, programs, committees, advocacy issues, and other work that does not fit a standard company or contact record.
Create records for member plans, programs, groups, policy issues, or other chamber work
Link those records to the right firms and people
Filter them by status, type, date, or custom field. Use them in set forms, flows, dashboards, and reports
Use Chamber of Commerce Software to Improve Renewals
Renewals work best when each stage has an owner and each member gets prompt follow-up. WinChilla helps your team see the work and move it ahead.
Opportunities / Pipelines
Track member sales, renewals, sponsors, and other deals through clear stages.
Set stages for leads, forms, review, payment, welcome, renewal, and win-back
Give each deal to the staff member who owns the next step
Track value, status, and notes. Filter the pipeline to find late renewals or open sponsor talks
Workflows & Automation
Set repeat follow-up and staff tasks to run on their own, while your team stays in control.
Send a welcome series after a set sign-up or form entry
Create tasks and alerts as a due date or deal stage gets close
Route a sponsor lead to the right person. Start follow-up after set payments, forms, meetings, and CRM events
Use the AI workflow builder to turn a renewal, onboarding, or sponsor goal into reality
Email Marketing
Send on-brand campaigns based on member facts and past actions.
Share benefit notes with members in a set tier, trade, or area
Send renewal, win-back, policy, and event email to focused groups
Add set firm or contact values. Track sends, clicks, opt-outs, and other results
Use AI to draft or refine subject lines, campaign copy, calls to action, and images before sending
Run Better Events With Less Manual Follow-Up
From monthly meetups to annual awards and policy talks, your team can run sign-up, reminders, check-in, and payment with fewer handoffs.
Events Management
Create on-brand pages for free, paid, RSVP, in-person, or online chamber events.
Share event details, speakers, dates, places, FAQs, and host details
Offer member, guest, sponsor, or early-bird tickets with set amounts and sales dates
Set sign-up fields, terms, notices, and alerts. Track sales, tickets, refunds, guests, and QR check-in
Calendars & Appointments
Let members and leads book time with the right chamber staff member.
Offer links for member talks, sponsor calls, or business help
Set staff hours and meeting sites, and avoid time clashes
Send notices through set channels. Link each meeting to contacts, notes, flows, and reports
Forms
Collect clear details and send them right to the CRM and linked flows.
Build forms for member leads, programs, awards, and sponsor interest
Use rules to ask each firm only what fits
Add checks, custom fields, and SMS verification where enabled. Take a payment or donation in a form where enabled
Grow Dues, Sponsorship, and Program Revenue
Chambers need more than dues alone. WinChilla links sponsor deals, repeat invoices, pay links, and key data to each record.
Invoices & Estimates
Create and send on-brand bills for one-time or repeat fees.
Bill annual or monthly dues with the plan your chamber uses
Ask for a deposit or set payments for sponsor plans and major events
Send email or text notices for unpaid or late bills. Link each payment to the member record
Documents & Contracts
Send offers and deals for e-signature, then link them to follow-up.
Prepare sponsor, partner, vendor, or ad deals from saved forms
Set sign order, end dates, files, and team alerts
Track when a document is viewed, signed, declined, or completed. Trigger set alerts, bills, workflows, or follow-up
Dashboards & Reporting
Give staff and board leaders a clear view of key member, sales, and income data.
Review renewal value by stage, date, owner, or member group
Track set email, web, meeting, and payment results
Build views for member, event, sales, or board teams. Set, export, or share reports
More Tools for a Connected Chamber Team
Add useful tools without building yet another patchwork of systems.
Conversations
Manage email, SMS, calls, chat, and supported social messages in one inbox, with AI-assisted replies to help staff respond faster.
Social Planner
Use AI to draft content for chamber news, member spotlights, and events, then refine and schedule each post across supported social networks.
Mobile App
Check records, conversations, tasks, calendars, opportunities, invoices, documents, and supported payment activity away from the office.
Web Chat
Use AI to answer membership, relocation, visitor, and event questions, collect details, book meetings, and hand off to staff - even after hours.
Integrations
Connect supported accounting, calendar, conferencing, payment, and other systems through native options, APIs, webhooks, or marketplace apps.
Surveys
Ask members about business conditions, policy priorities, program ideas, and event feedback. Then trigger supported follow-up.
Member-Exclusive WinChilla Partnership
Want to bring more value to your members and generate non-dues revenue?
Promote WinChilla as a member benefit and get rewarded every month.
Earn recurring affiliate commissions when your members sign up through your chamber
Give members a chamber-only discount just for being part of your organization
Provide members with tools to grow (automation, marketing, CRM, booking, payments) - while your chamber builds a predictable revenue stream
We’ll supply ready-to-share promo assets so it’s easy to roll out
Chamber of Commerce Software Questions
Can WinChilla keep company memberships and individual contacts connected?
Yes. WinChilla can create a dedicated record for each member business. You can associate several contacts, opportunities, tasks, notes, and custom records with it. Your team can keep primary, billing, event, and board contacts distinct while viewing their relationship to the same organization.
Can we use WinChilla for membership renewals and dues?
Yes. WinChilla can help chambers manage memberships with company records, custom fields or records, pipeline stages, automated follow-up, recurring invoices, and available payment methods. This membership CRM workflow depends on your membership rules, billing cycle, tax needs, and payment provider. Staff can keep manual review steps where approval or personal outreach is important.
Can WinChilla manage chamber events and registrations?
Yes. You can create pages for paid, free, ticketed, RSVP, in-person, or online events. WinChilla supports ticket types, registration fields, reminders, attendance records, refunds, event reporting, and ticket QR-code check-in. Calendars can also handle bookable meetings such as membership consultations or sponsor calls.
Is WinChilla dedicated association management software?
No. WinChilla is a flexible software platform for CRM, marketing, automation, events, and payments. It is not a purpose-built chamber of commerce membership software system or a chamber of commerce management software suite. Organizations comparing member management software should confirm which specialized functions they need. WinChilla can support member records, renewal pipelines, outreach, events, invoices, and reporting. A public member directory, certification tracking, elections, chapter governance, or complex association accounting may require another platform or a supported integration.
Can different chamber teams see the information they need?
Yes. WinChilla supports role-specific dashboards and connected records for contacts, companies, opportunities, tasks, payments, and other supported data. Membership staff can focus on renewals. Event staff can focus on registrations, while leadership reviews broader measures. The final view depends on the fields, workflows, and reports configured for your chamber.
Can our existing tools connect with WinChilla?
WinChilla connects with supported payment providers, Google services, calendars, conferencing tools, QuickBooks, Zapier, and other systems. Public APIs, private integrations, webhooks, and marketplace applications can extend the setup. Confirm integration availability and data flow for each specific tool before migration.
What others are saying:
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"I've never set up a website before but I love managing my new site and leads. The WinChilla team has been really helpful whenever I got stuck."
- Laura P
"Simplifies my sales"
"I've been able to help my son promote his candy business which has been great because I am not good with computers at all."
- Robert T
"Highly recommend"
"It's exciting to see my visions come to life and WinChilla helps me manage everything in one place so I can be anywhere in the world and my business just runs."
- Jaret H
WinChilla works with platforms you already use such as
What you can expect from us
Money Back Guarantee
We're confident you'll love saving money by switching from existing software providers with your business tools to one place.
Plus, we believe you'll save a ton of time with marketing automation.
Within 30 days, if we're not the right fit, we'll give you your money back.
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24/7 Support
We're here to help. You'll get a one-on-one onboarding call with our team.
Then, you'll get another tech call with us to make sure your account is configured exactly as you want it.
Plus, you can expect 24/7 chat support from our team with any questions you have along the way.
30+ Years of Experience
We've been helping small businesses since 2010!
The WinChilla brand is new, but our experience is not. The founders of WinChilla have over 30 years of experience combined in digital software and customer incentive programs - helping businesses like yours - worldwide since 2010. Now, we're excited to bring our expertise to launch these new super tools to help all of our clients grow.
Give Your Chamber More Time for Its Members
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